We help you...

1. Determine your start-up capital needs.
2. Identify sources of start-up capital and backup sources if needed.
3.  Evaluate and quantify your borrowing power so you know how much money you can get your hands on if needed.
4. Select a business structure that best fits your needs by evaluating tax advantages, legal exposure, ease of operation and portability should you need to relocate.
5. Select the right accounting software by evaluating your budget, needs and hardware.
6. Prepare a Cash Flow Budget so you know exactly how much money you need to keep the business alive each month for the first few years. Unplanned cash requirements are always emotionally painful.
7. Establish billing and collection procedures to maximize your cash flow.
8. Establish procedures to monitor and control costs.
9. Prepare and file all required state and local licenses and permits.
10. Prepare and file your application for your Federal Employer Identification Number.
11. Provide payroll and payroll tax filing.
12. Comply with employment laws.
13. Identify your business insurance needs.
14. Develop a solid Partnership Agreement.

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Small Business Accounting

We take care of your books for you, so you can get back to the job of running your business and generating profits.
Each month or quarter we'll do the following things for you...

• Bank Reconciliation: Reconciling your business checking account each month allow us to keep your bank account, accounting, and taxes up-to-date.

• Income Statement: An income statement, otherwise known as a profit and loss statement, basically adds an itemized list of all your revenues and subtracts an itemized list of all your expenses to come up with a profit or loss for the period.

• Balance Sheet: A balance sheet gives you a snapshot of your business' financial condition at a specific moment in time.

• Maintaining a Clean General Ledger: The general ledger is the core of your company's financial records. These records constitute the central "books" of your system. Since every transaction flows through the general ledger, a problem with your general ledger throws off all your books. Having us review your general ledger system each month allows us to hunt down any discrepancies such as double billings or any unrecorded payments. Then we'll fix the discrepancies so your books are always accurate and kept in tip top shape.
• Unlimited Consultations: We are always available to spend time with you so you fully understand how to interpret and utilize the financial information we provide. Our consultations are already included in our price, so please feel free to call us whenever you have a question or concern.

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Part-Time CFO Services

Here's what you get with our Part-Time CFO services...

• Improved decision-making capabilities from clearly seeing the hard and true numbers of your business.
• The comfort from knowing that a professional is overseeing, protecting and constantly improving the financial side of your business.
• A professional who establishes strong financial controls in your business to reduce employee theft and increase profits.
• Training and managing your accounting staff.
• Improved quality and timeliness of financial information.
• Budget preparation and monitoring.
• Profitability analysis by service or product line.
• Tax saving strategies.
• Trend analysis.
• Assistance in defining long-range plans and the quantification of goals.
• Cash management.
• Liaison with bankers, attorneys, vendors, insurance agents, etc.
• Assistance in obtaining financing from banks, including assistance with negotiations.
• Review/negotiation of insurance policies.
• Development of company accounting procedure manuals.
• Analysis of equipment purchases, expansions, etc.
• Mergers and acquisitions assistance
• Custom designed collection policies and procedures

 

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​Non-Profit Organizations

  We can help you setup and maintain your non-profit organization's tax-exempt status by handling all the IRS reporting for you.
Most tax-exempt organizations are required to submit the Form 990 and its relations, which includes the following items.

1. Income Statement
2. Balance Sheet
3. Functional Expense Statement
4. Individual Program Expense Statement
5. Revenue Support Schedules

Here's what we do for you...

• Review and compile your financial statements
• Weekly, bi-weekly, or monthly payroll preparation
• Payroll Tax Preparation and Deposits
• Provide training for your accounting personnel
• Complete and file your non-profit status application
• Provide training for your board on non-profit financial statement usage and effective budgeting practices
• Prepare and file the 990 and 990T tax forms
• Prepare your initial start-up documentation, including incorporation, federal employee identification number (FEIN), and payroll setup with federal and state agencies.

 
Churches
We prepare the pastoral housing allowance and other required benefit documentation to meet the complex dual status of ministers.
If you're starting a new not-for-profit organization we can help you prepare your organization's 501 (c)(3) application for tax-exempt status.
Here's what's needed...

• Articles of Incorporation containing the Exempt Purpose Statement as described in IRS Code section 501(c)(3) and defined in Treasury Regulation 1.501(c)(3)-1 Paragraph d and the Dissolution Statement described in Treasury Regulation 1.501(c)(3)-1 Paragraph b subparagraph 4 ("Organizational Test").
• Employer Identification Number
• By-laws of the Organization
• Minutes of Board Meetings
• Names, Addresses, and Resumes of Board Members
• Names and addresses of all Active Members
• Inventory of Assets like cash, furniture, equipment, property, pledges...
• Inventory of Liabilities like mortgages, accounts payable, loans...
• Rent/Lease Agreements and Contracts
• Revenue and Expense Statements for the last four years or as far back as possible if your organization has been in existence for less than four years.
• Written Reason for Formation and History of the organization.
• Organization Mission Statement or Statement of Faith or Beliefs for Churches and other Religious Organizations.
• Organization Activities, Operations and Programs Documentation including your statement of purpose & operations, food programs, fundraisers, flyers/brochures/pamphlets...
• Financial Support Documentation including all sources of revenue like contributions, tithes, offerings, fundraisers...
• Fund Raising Program Descriptions
• IRS Processing/Filing Fee

 

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​Payroll

We offer payroll solutions that meet your business's needs and enable you to spend time doing what you do best--running your company.
Why Outsource Your Payroll...

• It's Cost Effective
  Reduce overhead by removing the need to hire specialized employees.

• Worry Free Payroll Tax Filing
  We will calculate and file your payroll taxes. Federal, state and local payroll tax laws are frequently changing and becoming more complex.

• Comprehensive Reports
  You get a wide variety of user-friendly and accurate payroll reports.

 
Comprehensive Payroll Services: Our Comprehensive Payroll Service takes care of the entire payroll processing.

• Your payroll checks prepared and printed on-time.
• All of your payroll checks are laser printed on "blank" check stock to ensure maximum security and meet the micro encoding standards as set forth by the Federal Reserve System.
• Direct Deposits
• IRS and State tax reporting as well as EFTPS tax deposits.
• Easy to understand monthly, quarterly, and annual payroll tax reports, including W-2,   W-3 and 1099 forms.
• Detailed reports on your employee's vacation, sick days, and personal day’s accruals.
• Creation and filing of the required new hire reports

After-the-Fact-Payroll Services: We will take your manually-prepared payroll records and other payroll information and post this information to our data files
Online Payroll Processing: The ability to instantly print payroll checks on your own printer.

Don't ever let your business get ahead of the financial side of your business.
​Accounting, accounting, accounting. Know your numbers. 

- Tilman J. Fertitta